WebEx

The WebEx integration enables synchronisation of WebEx meetings with face-to-face events as well as automatic attendance marking. This integration eases the administrative burden of virtual instructor-led events by managing the scheduling of video conference meetings for you.

The integration comes with the following capabilities:

• Meeting Synchronisation
  • New sessions will automatically schedule a new WebEx meeting for the session date and time.
  • Updating session date/times will reschedule the WebEx meeting to match the session.
  • Deleting a session will cancel the scheduled WebEx meeting.
• Attendance Marking
  • Meeting attendees will be automatically linked to ClearXP users if their email address matches.
  • Attendee analytics is collected and record when they join and leave the meeting.
  • If attendees are present for more than a pre-defined threshold of the session length, they will be automatically marked as attended.
• Meeting Recordings
  • Scheduled WebEx meetings that are recorded will import all recordings into ClearXP and attach them to the session for later reference.

When scheduling a face-to-face Session and the WebEx integration is enabled, the Add Video Conferencing button will include a new “Webex” option.

When saving the session, the WebEx integration will automatically schedule a WebEx meeting for the same date and time and attach the conferencing URL and join information to the session:

When launching the session view in ClearXP, the WebEx details will be shown and include a direct button to access the WebEx meeting.

After creating a session, the Mark Attendance Automatically setting can be used to enable attendance marking for meeting attendees.